The majority of VDR companies still use per-page pricing, which dates back to the days when providers had to be present on site in order to create copies of physical documents.

Per-page costs might range from $20,000 to $40,000 depending on the size and value of the transaction. We’ve all also heard tales of invoices exceeding $100,000 as a result of overage fees and protracted delays.

Both M&A experts and their clients have gotten used to swallowing big data room provider fees. Try the best data room for M&A here

. But as VDR technology develops, it’s time for their price to catch up.

The final cost of a VDR will depend on the value, scope, and duration of the project. So, the typical queries are as follows:

    • What standard VDR price structures may M&A experts anticipate?
    • What features should a VDR include, and how does it affect the cost?
    • What should actual VDR bills look like as the VDR industry expands?

Structures of pricing for VDRs

Costs and price for VDRs vary by provider. Typically, one or more of the following factors determine how much a VDR costs:


The per-page price strategy is used by several suppliers.

These service providers normally charge between $0.40 and $0.85 per page, depending on the size of the job.

For modest projects with a certain or predetermined amount of documents, this price structure could be appealing. This technique, however, may result in hefty invoices and overage charges for larger projects.


A certain number of user licenses are provided by some VDRs, and there are additional fees for each new user. The number of users offered and the cost for overages differ significantly across vendors.

Per administrative user, data rooms typically charge between $100 and $250.

The number of users the data room will accept without incurring additional fees should be considered when selecting a data room provider.

Storage Dimensions

Another factor some VDR companies use to calculate price is the volume of data rooms.

Some VDR providers establish a fee schedule based on how many gigabytes (GB) the room utilizes.

Other service providers could offer a range or a set amount of GBs and charge extra if necessary.

Costs for overages might reach $75 per GB. For projects with rather tiny text file sizes, this can be a viable cost alternative.

Fixed Monthly Cost

Other VDR suppliers only levy set monthly rates. These plans normally range in price from $400 to $1000 per month and include a certain amount of data as well as limitless pages and users.

Numerous projects’ size, scope, and length can all be unexpected. Teams may save money and avoid significant overage costs by using VDR providers that have flat monthly price, allowing them to concentrate on what is best for their project.

Which Pricing Scheme Is Ideal?

Hopefully, per-page pricing structures for data rooms that are absurdly costly will become obsolete.

Twenty years ago, vendors of VDR software would physically scan and transfer files into pricey servers.

Everything is now digital, and the price of cloud storage has never been lower at $0.002 per page.

Without necessarily offering the greatest technology and room quality, data room providers who charge between $0.40 and $0.85 per page have an astoundingly large profit margin.

As VDR technology advances, so must their pricing strategies.

Deal teams may focus more on what is best for their deal by paying flat monthly costs, such those offered by FirmRoom, for instance.


Published by Mario Cook

Mario Heather Cook is a 29-year-old health centre receptionist who enjoys drone photography, ferret racing and running. He is entertaining and exciting, but can also be very rude and a bit sneaky. He is a Japanese Sikh. He started studying medicine at college but never finished the course. He is allergic to latex. He is obsessed with organic vegetables and being painted blue. Physically, Mario is slightly overweight but otherwise in good shape. He is average-height with chocolate skin, blonde hair and brown eyes. He has a tatoo of an aubergine on his upper back. He grew up in a middle class neighbourhood. He was raised by his father, his mother having left when he was young. He is currently married to Daria Adele Chambers. Daria is 12 years older than him and works as an artist. Mario's best friend is a health centre receptionist called Jared Preston. They are inseparable. He also hangs around with Evan Woodward and Nico Cameron. They enjoy badminton together.

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